PodHub ServicesPodHub Services
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Service

Guest booking and outreach

A guest pipeline that fills itself, vetted by us before it touches your calendar.

We source, screen, and book the guests for your show. You see only the ones we'd put on our own podcasts. Every booking lands on your calendar with a brief, a script, and a one-pager.

Outreach volume

50+ targeted guests per month

Vetting standard

Same filter we use for our own 21+ shows

Delivery

First confirmed bookings within 14 days

Format

Fully managed remote service

A look inside

The shape of the work.

What you walk away with

Concrete outcomes, not vibes.

1

A calendar full of guests who actually show up

2

Hours of your week back from the outreach grind

3

A vetted pipeline you can trust without second-guessing

4

Guests who arrive prepared, on time, and ready to record

5

A consistent recording rhythm without scrambling for bookings

6

Bigger names accessible through warm, professional outreach

7

Less guest cancellation drama, more conversation flow

8

A growing network of aligned voices in your show's space

9

Clear pipeline visibility so you always know what's next

10

A back-end engine that scales as your show grows

How we work together

A clear path, start to finish.

  1. 1

    Discovery call

    We learn your show, your audience, and the kind of guests who'd actually move the needle

  2. 2

    Guest profile build

    We map your ideal guest archetype: industry, voice, audience size, story type

  3. 3

    Outreach launch

    Personalised emails, LinkedIn messages, and warm intros sent through templates we've refined across 6,500+ episodes

  4. 4

    Vetting and screening

    Every interested guest is screened for fit, readiness, and audio quality before they hit your calendar

  5. 5

    Booking and brief

    Confirmed guests arrive with a bio, a brief, and three opening questions in your voice

  6. 6

    Pre-recording prep

    We send reminder emails, time zone confirmations, and tech checklists so nothing breaks on the day

  7. 7

    Post-recording handover

    Thank-you emails and asset-sharing sequences run automatically on your behalf

  8. 8

    Monthly pipeline review

    You see who's confirmed, who's pending, and where the next month is headed

Honest fit check

Is this the right room for you?

This is for you if…

  • Hosts who love recording but hate the chasing
  • Founders running shows on top of full-time jobs
  • Coaches and creators ready to elevate guest quality
  • Existing podcasters tired of empty calendar weeks
  • Brands wanting credible voices on their show without cold-pitching themselves
  • Anyone who wants the conversations without the operational tax

Maybe not yet if…

  • Hosts looking for spammy mass-DM outreach
  • People wanting to book celebrities overnight
  • Shows with no clear theme or audience yet
  • Anyone unwilling to invest in long-term guest quality
  • Hosts who'd rather control every email personally

A peek inside

Sample materials.

How we filled six months of bookings for Mind Over Masculinity

case-study

Guest spotlight: 200+ confirmed bookings across the Podhub Network

case-study

The one-page guest brief we send before every recording

doc

Sample outreach email that converts at 38%

doc

A look inside our vetting framework

doc

Everything included

What you actually get.

  • Personalised outreach to 50+ qualified guests per month
  • Vetting and screening before any booking hits your calendar
  • Guest bio, brief, and one-pager for every confirmed session
  • Three opening questions written in your show's voice
  • Calendly or Cal.com integration for seamless scheduling
  • Pre-recording reminder emails and time zone coordination
  • Post-recording thank-you sequence sent on your behalf
  • Replacement bookings handled when guests cancel
  • Monthly pipeline report so you see exactly who's coming up

The fine print

Practical details.

Outreach volume
50+ targeted guests per month
Vetting standard
Same filter we use for our own 21+ shows
Delivery
First confirmed bookings within 14 days
Format
Fully managed remote service
Calendar integration
Calendly, Cal.com, or Google Calendar
Reporting
Monthly pipeline and conversion summary

In their own words

Stories from people I have worked with.

Respect what podhub services stands for and also loving the website and services they are offering

T

Tanu

Honest questions

Things people usually want to ask.

How many guests will you book per month?+
We aim for 8 to 12 confirmed bookings per month for most shows, depending on your recording capacity and how niche your guest profile is. The pipeline scales with your show's appetite.
Who do you actually reach out to?+
People who match the profile we build with you in the discovery call. Industry, audience size, story relevance, and recording readiness all factor in. We don't mass-blast lists.
How do you vet guests?+
Every interested guest goes through a screening process. We check audio capability, scheduling reliability, alignment with your show's voice, and whether they'll actually deliver value to your audience. The same filter we use for our own 21+ shows.
Will I see who you're reaching out to?+
Yes. You get a monthly pipeline report showing who's been contacted, who's pending, and who's confirmed. You can also veto any guest at any time before booking.
What if a guest cancels?+
We handle replacement bookings. Cancellations are part of podcasting. Our job is to make sure your calendar stays full so you never have a recording slot go to waste.
Do you write the outreach emails in my voice?+
Yes. During onboarding, we capture your tone and the way you'd write to a guest. Every email goes out sounding like you wrote it.
Can you book bigger names too?+
Yes, with patience. Bigger guests usually take 3 to 6 weeks of warm outreach. We've booked authors, founders, and creators with seven-figure audiences across the network. The system works when you give it time.
What happens after a guest is confirmed?+
They receive a calendar invite, a one-pager about your show, a tech checklist, and a reminder email a day before the recording. After the session, a thank-you and asset-sharing sequence runs automatically.
Do you also handle the recording itself?+
No. This service is purely the booking pipeline. Recording, editing, and publishing fall under our podcast production service. Many clients run both together for full coverage.
What if I want to record fewer episodes?+
That works. We adjust the outreach volume to your recording capacity. The system scales up or down based on your pace.
How long until I see results?+
First confirmed bookings usually land within 14 days. Steady pipeline rhythm builds by month two. Real growth in guest quality and audience reach shows by month three.
How do I get started?+
Book a discovery call. We'll talk about your show, your guest goals, and whether we're the right fit. If yes, onboarding takes 5 to 7 days and the first outreach wave goes out immediately after.

Pick a time

Book your conversation.

Or send a note

See how the pipeline works

Tell PodHub Services a little about what you need. They reply within one business day.

Ready when you are.

The first conversation is short and free. We will figure out together if there is a fit.

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